Welcome to The Rivington Club!
Rivington Club Board of Directors Meeting Minutes
October 19, 2026
Attendance:
David Felicione
Mario DiRubbo
Dana Wright
Karen Langlois
Jose Lopez
Jaime Polatsek (Remote)
Meeting Notes:
7:01 PM – Call to Order & Minutes Approval: Formally called the meeting to order and approved the May meeting minutes.
Attendees:
Board Members: David Felicione, Mario DiRubbo, Dana Wright
Felner: Jaime Polatsek (remote), Karen Langlois, Jose Lopez
Playground Benches & Maintenance: Discussed ongoing delivery delays for playground benches ordered in July, aerobics room ceiling leak repairs, grill area closure schedules, and tennis court season timelines.
Upcoming Social Events: Outlined upcoming events, including a Halloween party, team trivia, ladies night, dance party, ugly sweater bingo, Santa's visit, and a New Year's Eve party.
Budget Review Process: Discussed the upcoming year's budget, opting for maximum transparency by reviewing it in open session.
Budget Income & Reserve Contributions: Reviewed the overarching budget exceeding one million dollars, year-to-date figures through August, and a 15% allocation to capital reserves.
Budget Structure & Surplus Projections: Addressed board critiques regarding combined operating expenses and reserves masking a projected surplus.
Dues Freeze & Financial Review: Approved a motion to freeze 2027 common charges and deferred full budget voting pending an open forum review with the finance committee.
Budget Timelines & Finance Committee: Proposed codifying exact budget creation dates in clubhouse rules and detailed the composition of the finance committee.
Tennis & Pickleball Courts: Discussed quotes for patching court cracks, resurfacing, removing mold, and ordering replacement pickleball nets.
Meeting Schedule & Hybrid Mandate: Scheduled the next open meeting for November 9th and unanimously passed a motion requiring all future open sessions to be conducted in a hybrid format.
New Year's Eve Party Proposals: Debated the initial $50 all-inclusive dinner/dancing proposal versus a proposed $25 dessert-only alternative without reaching a final consensus.
Community Event Survey: Proposed creating a digital survey to gauge resident preferences for the New Year's Eve celebration.
Playground Security: Discussed unauthorized playground access, security guard tracking, and the technical challenges and feasibility of installing key fob access.
Landscaping Pathway: Addressed a request to explore adding a cobblestone walkway connecting the crosswalk in the road to the parking lot across the grass.
Lantern Fly Concerns: A resident asked about what can be done about the invasive lantern flies. Discussed the lantern flies damaging trees and noted that wetland spraying is restricted.
Decisions
Approved the May and August meeting minutes.
Approved a commitment to have no member common charge increase for the 2027 year. Budget discussion and approval to be scheduled for a dedicated open session to include the board and finance committee members and be open to the residents.
Approved a motion requiring all future clubhouse open session meetings to be conducted in a hybrid format.
Approved a motion to send out a New Years Eve survey.
Follow-up Items
Distribute status information regarding delayed playground benches to residents once available.
Draft and establish specific dates for the budget creation and review process to ensure transparency.
Purchase additional tennis/pickleball nets to replace worn equipment.
Identify the current balance in the reserve account and report it back to the board.
Draft and distribute a survey to community members regarding upcoming event options.
Investigate the feasibility of implementing key fob access or alternative playground security
Contact the landscaping company to discuss carving out a stone pathway from the crosswalk on Winding Ridge Way to the clubhouse parking lot.